isocard constitution

Chapter I: Constitution

Introduction

The foundation of an International Society that could bring camelid scientists together was first proposed and discussed during the international conference on the young camel held at Ouarzazate in Morocco (1999). The meeting was jointly organized by the Agronomic and Veterinarian Hassan II Institute (IAV Hassan II, Morocco) and by the Centre for International Cooperation in Agronomic Research for Development (CIRAD-EMVT, France).  Several other discussions and correspondence followed the Morocco meeting and founders of ISOCARD were able to successfully organize the first international meeting in Al-Ain in 2006. The large number of camelid scientists representing the different disciplines and from different continents that attended the 2006 meeting gave the society a wider recognition and proper representation of camelid scientists worldwide. All the previous activities led the camelid scientists to express interest in the foundation of such a society

ARTICLE 1 – Name and Seat 
The name of the Society shall be the International Society of Camelids Research and Development (ISOCARD), hereafter referred to as the Society. 

Article 1 A – Jurisdiction
The law applicable to the Society shall be the law of the Seat country. All matters that need to follow a law shall fall within the jurisdiction of the courts of that country.

ARTICLE 2 - Character 

The Society is a non political, non religious and non profit-making federation of camelid scientists and/or affiliated scientific and professional associations.

ARTICLE 3 - Objectives of the Society

3.1 To give international scientific status for camelid sciences.

3.2 To promote the camelid science and practice.

3.3 To promote the contributions of camelid scientists to the development of   camelid farming (extensive to       intensive).

3.4 To promote scientific publications in camelid fields.

3.5 To set high standards in camelid education and training.

3.6 To promote standards of health and welfare in camelids.  

3.7 To organize International camelid conferences every three years.

3.8 To encourage the exchange of information on camelid interest between the members and different networks and interested organizations.

3.9 To establish and maintain relations with other organizations whose interests are related to the objectives of the Society.

ARTICLE 4 – Membership

Membership is opened for all those interested in camelids research and development The membership shall consist of:

4.1 Full members: A person who endorses the objectives of the Society and who has interest in camelid research and development, shall be eligible to become a full member.

4.2 Student member: Any regular student of Veterinary Medicine, Agricultural or related sciences, shall be eligible to become a student member.              

4.3 Honorary members: Any person who made outstanding contribution to the camelid sciences or ISOCARD should be eligible for nomination by the EC as an honorary member. Honorary status carries all rights of full membership.  Honorary members shall not pay the membership fees.

4.4 Associate members, such as non-governmental organizations, private companies, farmer societies, who would have to pay a specified membership fee.

ARTICLE 5 – Fees & Funding

The following fees will be collected on membership becoming effective:

Full Member: $35/annum
Student Member: $10/annum
Honorary Member: Free Associate member: $200/annum

The payment of membership fees constitutes the basic funding of the Society. The Society may receive grants from organizations, donations from individuals and all other contributions, with a view to financing its activities.

ARTICLE 6 – Structure 

The structure of the Society shall be constituted of the Executive Council and the General Assembly of members. The general Assembly of the society represented by its members should elect the Executive Council. The role of the different members of the Executive Council will be decided between the elected members.

ARTICLE 7 – The Executive COUNCIL

The Executive Council is composed of:
           
7.1 The Chairman   
7.2 The Vice chairman
7.3 The General Secretary
7.4 The Treasurer
7.5 The officer in charge of scientific affairs
7.6 The officer in charge of public relations

The Executive Council is the highest executive body of the Society, both in terms of legislation and decision making. It shall be elected by the majority of the General Assembly.

Article 7A – Nomination for the EC

Members of the Society who are interested in being nominated for the EC should send their application to the Secretary General, upon receiving an invitation for nominations sent six months before the date of the triennial conference. Each nomination must have a proposer and a seconder. If there are only six nominations, the applying nominees are automatically elected.

ARTICLE 8 – The General Assembly

The General assembly is organized every three years during the regular ISOCARD conference. It has to elect the Executive Council from a list of nominees provided by the standing EC.  A quorum will be constituted when more than half of the registered members attend in any meeting.

ARTICLE 9 - Official Language

The official and working language of the Society shall be English. But the general information on this website of the Society should be available in English, Arabic, French and Spanish or any other language in order to cover the main languages spoken by Camelid scientists worldwide. Links will be provided on the front page.

ARTICLE 10 - Bank Account

A bank account at the name of ISOCARD should be open at the country where the Secretariat is established.  

ARTICLE 11 - Dissolution

A decision to dissolve the Society shall require the consent of at least two thirds of the votes cast by the quorum present at the General Assembly. It may only be taken at a meeting of the General Assembly specially called for this purpose.

ARTICLE 12 - By-Laws

In order to regulate the affairs of the Society, the Executive Council shall draw up By-laws and Congress Rules to be approved by the General Assembly.

ARTICLE 13 - Amendments to the Constitution and By-Laws

Amendments to the Constitution and By-Laws shall be suggested by the Executive Council at any of its meetings, and approved by the general assembly.

Chapter II

By-Laws
The bodies of the Society are:
General Assembly
Executive Council

A. The General Assembly


Article 1

The General Assembly is the supreme body of the Society. It has the full authority for the running and administration of the Society. It shall define the general policies of the Society. For this effect the General Assembly: 1. Elects the Executive Council in each session. The mandate of the Executive Council is three years. 2. Council adopts its rules of procedure and those of the Executive Council. 3. Adopts proposed modifications to the Constitution by a two-thirds majority of the members present.

Article 2

The General Assembly is composed of all members of the Society attending the triennial conference.

1. An Ordinary Session of the General Assembly is called once every three years, to coincide with the triennial international conference of the Society on the initiative of the Chairman who determines the Agenda. The date and place is that of the triennial conference decided by the Executive Council. 

2. The General Assembly may only enter into valid deliberation on condition that the number of members physically present is equal to or more than half of the membership of the Society.

3. At the General Assembly the Chairman presents an activity and financial report for approval.

4. With the exception of those deliberations relative to the modification of the Constitution, decisions are taken by simple majority vote of those members present. In the case the votes are equally divided, the Chairman's vote shall be decisive. 

General Assembly Election Procedure     

Article 3  

An election will be held for the new members of the ISOCARD Executive Council during every ISOCARD International Conference. This will be done by ballot at the General Assembly Meeting, held during the course of the Conference. All candidates and voters must be a member of ISOCARD.

1. At the start of the election the Secretary General will hand out voting 'cards' to each member of the Society who is present at the meeting.

2. A Society member who is not standing for the EC will be selected by the Society`s Chairman to chair the election with the aid of three Vote counters.

3. Each nomination must have a proposer and a seconder. If there only six nominations, the applying nominees are automatically elected.

4. Two members of the current Executive Council (hereafter referred to as “the Council”) shall remain on the Council in order to ensure continuity of information within the Society governance. If only two current members wish to remain, they shall be re-elected automatically.

5. Four members of the current Council shall step down, to be replaced by newly elected members.

6. If more than 2 current Council members wish to stay on the Council, they will need to be elected by the ISOCARD members, but after the election, no more than 2 current Council members shall remain.

7. The remaining 4 members of the Council will be new members elected from the ISOCARD membership. Consequently, there may be two groups of individuals standing for election: those hoping to be re-elected from whom only 2 may be selected, and those seeking election for the first time from whom 4 may be selected. This will be based on the number of votes per candidate.

8. Should there not be enough new candidates standing for election (i.e. less than 4), then more current members will be eligible to remain if they wish.

9. Only one person from a single country may be elected. (The country is defined by the candidate’s place of work.) Therefore, if more than one person is nominated from a single country, only the individual with the highest number of votes can be elected to serve on the Council. This rule ensures that the Council maintains its international representation.

10. One position on the Council is to be reserved for a candidate representing South American Camelids. This is to reflect the smaller number of ISOCARD members representing these species and ensures that they continue to be represented on the Council. A maximum of 3 positions may be held by persons representing South American Camelids.

11. Each candidate will make a short speech that should include the following information:
- The candidate’s current position, experience and research interests
- Reasons the candidate would like to stand for election
- A statement about what the candidate would bring to ISOCARD
- Any positions held on advisory Councils/Committees elsewhere. 

12. After finishing their speeches all candidates will leave the room. The Society`s members will then vote for their preferred candidates. The election council counts the votes and announces the elected officers.

13. The EC shall elect the Chairman directly.

B. The Executive Council

Article 4

I. The Officers of the Society shall be a Chairman, a Vice-Chairman, a Secretary General, a Treasurer, a scientific affairs officer and a public relation officer.

II. At their 1st meeting the Executive Council shall assign each office

III. The Executive Council shall meet at least three times during the three year term. The Executive Council meeting shall be held at the Society's triennial conference venue.

IV. Duties of the Executive Council members are:

1. The Chairman is responsible for the implementation of all actions and decisions of the General Assembly and the Executive Council of the Society and represents the society. He/she shall also approve the material that is to be uploaded onto the Society's Home Page. She/he is responsible for presenting the conference report on the activity of the Society during his term.

2. The Vice-Chairman will replace the Chairman in case of absence, support the Chairman in all matters regarding the Society; and support development in all areas of work

3.  The General Secretary is responsible, for drawing up:

(1) The Minutes of the Sessions of the General Assembly.
(2) The Minutes of the Meetings of the Executive Council. He/she shall be responsible for their distribution to the EC members of the Society and
(3) issue notices of meetings and inform all members of the Society, about scientific meetings, social affairs, annual meetings and elections as well as about activities of other organizations that may be of interest.

4. The Treasurer is responsible for making all payments, receiving the funds of the Society and for keeping the Society's accounts. Approval for transaction by the EC members is required by anonymous voting. 

5. The Scientific Affairs Officer shall manage the society's scientific affairs including publication of the Journal of Camelids Science.

6. The Public Affairs Officer monitors and responds to public policy issues related to the Society. The public affair officer should monitor the content of the society’s website and suggest changes and update its contents. Also need to encourage members to be more proactive and contribute to the society’s website. 

Membership

Article 5

1. Membership shall be open to all individuals interested in the aims of the Society, being researcher, student or camel owner.  These persons are eligible for membership on condition they adhere to the Constitution and By-Laws of the Society and pay an annual membership fees.

2. Qualification for membership entails fulfilling the qualifications defined in  article 4 of this Constitution, and filling an admission form to be sent to the Secretary General.    

3. Membership shall cease under the following circumstances:    

I. By written resignation presented to the Secretary General.

II. By exclusion pronounced by the Executive Council as a result of non-payment of Fees for two consecutive years.

III. By exclusion as a result of a decision of two-thirds of the General Assembly members.

The International Triennial Conference

Article 6

1. The Society shall hold a triennial Scientific Conference. The place of the next conference shall be decided by the Executive Council upon receipt of proposals by members. In selecting a conference venue, the Society will be guided by the principles of rotation, accessibility, and cost. The Secretary General, on behalf of the EC, shall invite individuals and groups to volunteer to serve as the local organizers and host the conference. Applications shall be submitted, by the Secretary General, to each member of the EC. The Executive Council of ISOCARD will evaluate the proposal on the basis of its academic merit, taking into account the scholarly importance of the proposed conference, its likely impact upon Camelids, the focus of the conference theme (s) and program and the scholarly standing of and contribution to be made by the named key speaker (s).  The facilities of the institution to provide for a large, multi day event may also be considered.
The Executive Council is committed to principles of equity, integrity and confidentiality in the treatment of all applications competing to host ISOCARD Conferences. All applications will be evaluated by the members of the EC and decisions are taken by simple majority vote of EC members, should there be more than one bid. In the case the votes are equally divided, the Chairman's vote shall be decisive.

2. An Organizing committee shall be formed by the host institution to facilitate the organization of the conference. The scientific committee shall be formed by the EC in collaboration by the host institution.

our meetings
Visit of the Executive Committee Members of ISOCARD to Kazakhstan, 2014
Announcement
• The World Congress on Genetics Applied to Livestock Reproduction
http://www.wcgalp.com/wcgalp18Feb 11-16, 2018), Auckland, New Zealand.
 
• The 2018 Annual Conference of the International Committee for Animal Recording
http://www.icar2018.nz/icar18Feb 7-11, 2018, Auckland, New Zealand